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Using agency data for evidence-based programming: A university–agency collaboration


  • Fitch, Dale
  • Grogan-Kaylor, Andrew


Agencies providing residential treatment are encouraged, or even mandated, to collect outcomes data and to implement evidence based practices, yet little guidance has been provided on how to do so using agency administrative data that are collected on an ongoing basis. We examined data on Child and Adolescent Functional Assessment Scale (CAFAS) scores for 1608 admissions to a residential treatment center from 2002 through 2008. CAFAS scores were measured every 90 days, providing multiple CAFAS scores for each individual. Results demonstrated that on average residents improved in functioning over time. Sensitive to the evolving needs of residents who had been entering the program, the treatment center made significant program changes in 2006 to attempt to better serve residents through a broad array of specialized programming. Compared to the overall results, the analysis suggested that residents who entered the program since October 2006 appeared to have made larger improvements in their CAFAS scores. Results were derived by employing multilevel models appropriate for estimating growth trajectories with repeated measures data. Conversations with agency staff suggested that using administrative data, and advanced statistical models, were extremely helpful for organizational decision making and evidence-based programming.

Suggested Citation

  • Fitch, Dale & Grogan-Kaylor, Andrew, 2012. "Using agency data for evidence-based programming: A university–agency collaboration," Evaluation and Program Planning, Elsevier, vol. 35(1), pages 105-112.
  • Handle: RePEc:eee:epplan:v:35:y:2012:i:1:p:105-112
    DOI: 10.1016/j.evalprogplan.2011.08.004

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    References listed on IDEAS

    1. Joshua M. Epstein, 2008. "Why Model?," Journal of Artificial Societies and Social Simulation, Journal of Artificial Societies and Social Simulation, vol. 11(4), pages 1-12.
    2. Hoffmann, F. L. & Leckman, E. & Russo, N. & Knauf, L., 1999. "In it for the long haul: the integration of outcomes assessment, clinical services, and management decision-making," Evaluation and Program Planning, Elsevier, vol. 22(2), pages 211-219, May.
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    Cited by:

    1. Bastiaanssen, Inge L.W. & Delsing, Marc J.M.H. & Kroes, Gert & Engels, Rutger C.M.E. & Veerman, Jan W., 2014. "Group care worker interventions and child problem behavior in residential youth care: Course and bidirectional associations," Children and Youth Services Review, Elsevier, vol. 39(C), pages 48-56.
    2. Rosanbalm, Katie D. & Snyder, Elizabeth H. & Lawrence, C. Nicole & Coleman, Kanisha & Frey, Joseph J. & van den Ende, Johanna B. & Dodge, Kenneth A., 2016. "Child wellbeing assessment in child welfare: A review of four measures," Children and Youth Services Review, Elsevier, vol. 68(C), pages 1-16.


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