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Transactive Memory Systems in Organizations: Matching Tasks, Expertise, and People

Author

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  • David P. Brandon

    (Theoretical and Computational Biophysics Group, University of Illinois, 3121 Beckman Institute, 405 North Mathews Avenue, Urbana, Illinois 61801)

  • Andrea B. Hollingshead

    (Departments of Speech Communication and Psychology, University of Illinois, 702 S. Wright Street, Urbana, Illinois 61801)

Abstract

Transactive memory is the shared division of cognitive labor with respect to the encoding, storage, retrieval, and communication of information from different knowledge domains, which often develops in groups and can lead to greater efficiency and effectiveness. Although discussions of transactive memory theory suggest that components of the theory are dynamic, research tends to treat transactive memory as evolving linearly, using static measures rather than assessing development over time. In response, we offer a model emphasizing both linear and cyclical aspects of transactive memory development in work groups, and we propose that task is a major influence on developmental processes. We introduce task representation and the task-expertise-person (TEP) unit as basic constructs involved in transactive memory development, and we provide a dynamic model of how TEP units are constructed, evaluated, and utilized. Regarding observable changes over time, we propose that transactive memory systems can vary in terms of accuracy (the degree to which group members' perceptions about others' task-related expertise are accurate), sharedness (the degree to which members have a shared representation of the transactive memory system), and validation (the degree to which group members participate in the transactive memory system). Convergence is the optimal state of transactive memory systems and reflects high levels of accuracy, sharedness, and validation.

Suggested Citation

  • David P. Brandon & Andrea B. Hollingshead, 2004. "Transactive Memory Systems in Organizations: Matching Tasks, Expertise, and People," Organization Science, INFORMS, vol. 15(6), pages 633-644, December.
    • Handle: RePEc:inm:ororsc:v:15:y:2004:i:6:p:633-644
    DOI: 10.1287/orsc.1040.0069
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    References listed on IDEAS

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    1. Diane L. Rulke & Joseph Galaskiewicz, 2000. "Distribution of Knowledge, Group Network Structure, and Group Performance," Management Science, INFORMS, vol. 46(5), pages 612-625, May.
    2. Littlepage, Glenn & Robison, William & Reddington, Kelly, 1997. "Effects of Task Experience and Group Experience on Group Performance, Member Ability, and Recognition of Expertise," Organizational Behavior and Human Decision Processes, Elsevier, vol. 69(2), pages 133-147, February.
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