Information Technology Management Plan for a Technical Vocational Institution in the Province of Laguna

This advanced management consulting study developed an information technology management plan for the records and accounting offices of International Electronics and Technical Institute, Inc. (IETI) Calamba, a long-established technical–vocational institution that has accumulated substantial student and financial records over three decades of operation. Despite this growth, the school continues to depend on manual, paper-based processes and a beta accounting system, leading to recurring issues in reporting and data retrieval, archiving, and timely generation of accurate reports and requested documents. The consultancy aimed to provide a structured plan that would guide the design and future implementation of an integrated Records and Accounting Management System to improve efficiency, data integrity, and decision-support capabilities. The study employed a management consulting approach combining interviews, focus group discussions, document review, and on-site observation to examine workflows in the registrar and accounting offices. Core analytical tools included a TOWS (Threats, Opportunities, Weaknesses, Strengths) analysis to surface strategic issues, a Process–People–Technology (PPT) analysis to map operational realities and capacities, and a detailed Software Requirements Specification (SRS) grounded in ISO/IEC 9126 software quality characteristics. These were consolidated into a Project Implementation Plan (PIP) with an eight‑month Gantt chart covering system analysis, design, development, testing, and implementation stages. Findings showed that, while IETI Calamba faces weaknesses in organizational structure, facilities, manual transactions, and archival practices, it also benefits from experienced staff, IT‑oriented faculty, and existing computer-based operations that can support system adoption.