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NAAM: Stata module to provide consistent string encoding, ID hashing, and label management

Author

Listed:
  • Vijayshree Jayaraman

Programming Language

Abstract

naam addresses a common and consequential problem in large-scale survey and administrative data work: encoding string variables consistently across multiple datasets or rounds. Stata's built-in encode assigns numeric codes alphabetically within each dataset independently. When a new category appears in a later round -- a new district, a new industry, a new response option -- all alphabetically subsequent codes shift. Any merge or append across rounds then produces silently wrong results with no error message. This is particularly common in multi-round household surveys, administrative panel datasets, and any project where data arrives in separate files over time. naam solves this by encoding once, saving the exact string-to-numeric mapping to an Excel workbook, and reapplying those mappings instantly to every subsequent file. The same string always receives the same numeric code. New categories are detected automatically, assigned the next available code, and the Excel file is updated. The workbook also serves as a permanent, human-readable audit record of every mapping in the project.

Suggested Citation

  • Vijayshree Jayaraman, 2026. "NAAM: Stata module to provide consistent string encoding, ID hashing, and label management," Statistical Software Components S459649, Boston College Department of Economics.
  • Handle: RePEc:boc:bocode:s459649
    Note: This module should be installed from within Stata by typing "ssc install naam". The module is made available under terms of the GPL v3 (https://www.gnu.org/licenses/gpl-3.0.txt). Windows users should not attempt to download these files with a web browser.
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    File URL: http://fmwww.bc.edu/repec/bocode/n/naam.ado
    File Function: program code
    Download Restriction: no

    File URL: http://fmwww.bc.edu/repec/bocode/n/naam.sthlp
    File Function: help file
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    File URL: http://fmwww.bc.edu/repec/bocode/n/naam_round1.dta
    File Function: sample data file
    Download Restriction: no

    File URL: http://fmwww.bc.edu/repec/bocode/n/naam_round2.dta
    File Function: sample data file
    Download Restriction: no
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