Where Should We Have the Meeting?

Problem, research strategy, and findings: Scholars and practitioners in the fields of planning, public participation, and consensus building have devised a variety of techniques for participatory decision making. Despite the ever-growing literatures on public participation, consensus building, and deliberative democracy, few scholars have studied perhaps the most elemental consideration in designing participatory processes: how to create physical environments for productive interactions and conversations. In this study, we address that gap in the scholarship on participatory decision making by answering two questions: What are planners are seeking to achieve when creating venues for engagement, participation, or collaboration? What are the tools at their disposal to do so? We interviewed practitioners with significant experience in the facilitation of planning processes, selected at random from the National Roster of Environmental Conflict Resolution Professionals, and developed a set of objectives and considerations for creating effective venues for participation and collaboration in planning. Based on our analysis, we find that venue creation involves three key dimensions: determining the appropriate venue-related process objectives, selecting a location, and arranging the chosen space.Takeaway for practice: Combining insights from existing guidance in handbooks and reports with the findings from our interviews, we developed the Venue Creation Tool to support more informed discussions and choices related to venues for participation and collaboration in planning.