Development and Pilot Evaluation of DICT-EAAS: A Web-Based Employee Attendance and Accomplishment System for Document Workflow Automation

This paper presents the development and pilot evaluation of the DICT Employee Attendance and Accomplishment System (DICT-EAAS), a web-based platform for improving attendance-related Daily Time Record (DTR) and accomplishment-document workflows. In the participating Department of Information and Communications Technology (DICT) Region 2 offices in Santiago, Cauayan, and Nueva Vizcaya, attendance is already captured through a biometric scanner that exports a PDF file. However, employees still prepare official DTRs, accomplishment reports, adjustment slips, and supporting files through separate applications. This fragmented workflow may cause delays, encoding errors, formatting problems, and makes submission tracking harder to manage. DICT-EAAS was developed to bring these tasks into one process through biometric attendance PDF upload, automated DTR generation in the required format, accomplishment report creation, adjustment slip preparation, PDF compilation, reviewer routing, and administrator monitoring. The main feature of the prototype is the DTR generator, which converts the biometric attendance PDF into the required employee DTR format. The system was developed using a layered web architecture with a React + Vite frontend, Laravel backend, Python-based document processing module, relational database, and file/template storage. A closed-ended pilot survey was completed by six DICT employee users: three from Cauayan, one from Santiago, and two from Nueva Vizcaya. These respondents used employee accounts to test the DTR-generation and related document-preparation workflow. During the employee-account try-out, the reviewer and administrator processes were explained to them, and the related dashboards were also demonstrated during the DICT office presentation. Using an adapted ISO/IEC 25010-based five-point survey instrument, the pilot obtained an overall mean of 4.78 (SD = 0.35) and Cronbach’s alpha of 0.972. Functional suitability received the highest mean (4.94), followed by performance efficiency (4.83). The findings suggest that DICT-EAAS is useful for organizing attendance-related document handling, especially official-format DTR preparation, but larger role-based and longer-term validation is still needed.