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Real-Time Identity Federation: Replacing File-Based Sync with Okta APIs for GDPR-Compliant

Author

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  • Padmanabham Venkiteela

    (IEEE Member, USA)

Abstract

In today’s global economy, organizations face the dual challenge of scaling their Software as a Service (SaaS) ecosystem and meeting stringent data privacy regulations such as the General Data Protection Regulation (GDPR). Traditional file-based identity synchronization relying on scheduled exports, SFTP transfers, and imports is an outdated, insecure, and non-compliant methodology that creates data sprawl, significant latency, and critical exposure for violations of the “right to be forgotten” and data minimization principles. This paper details a modern real-time identity federation architecture that leverages Okta’s comprehensive API suite. We present a system design that utilizes HRIS-driven provisioning (workday integration), SCIM 2.0, Okta Event Hooks, and a specialized SOA Suite Middleware (BPEL/Mediator) to achieve sub-second user lifecycle management, enabling auditable, verifiable data deletion, and significantly reducing the regulatory risk associated with distributed identity data. We provide a performance evaluation demonstrating a reduction in identity propagation latency from hours to milliseconds, thus establishing a foundation for GDPR-compliant SaaS ecosystems.

Suggested Citation

Handle: RePEc:epw:comput:v:5:y:2025:i:5:id:10328
DOI: 10.24018/compute.2025.5.5.328
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