Developing emergency exercises for hazardous material transportation: Process, documents and templates

Multi-agency emergency exercises establish and reinforce relationships, and bring people from different areas together to work as a team, realise clear goals, understand roles and responsibilities, and get to know and respect each agency’s strengths and weaknesses. However, despite the long-held belief in and respect for exercises in their provision of benefits to the individual and the organisation, there is little evidence of a consistent and clear process for exercise design, especially identifying the documents that may need to be completed to ensure efficient exercise preparation and performance. This paper reports the results of a project undertaken on behalf of the organisations that form the radioactive material transportation mutual-aid agreement, RADSAFE, to develop a standardised process to design emergency exercises. Three stages, from identifying the requirement for an exercise (Stage I), through to obtaining approval for operational orders (Stage II), then conducting a management review as part of the continuous improvement cycle (Stage III), were developed. Although designed for radioactive material transportation events, it is suggested that many of the factors within these three stages can be generalised for the design of exercises in other high-hazard industries.