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A system architecture based on open source enterprise content management systems for supporting educational institutions

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  • Maican, Catalin
  • Lixandroiu, Radu

Abstract

As academic institutions produce large amounts of information in their teaching/research and administrative activities and this information should flow smoothly between departments, there appears the need to organize and manage this information thoroughly. In order to avoid information overlapping, this should happen considering the other internal existing systems. Nevertheless, because not all institutions afford to spend a lot on various systems, open source software is an appropriate solution for both educational and administrative services. Our aim is to prove the utility of Enterprise Content Management (ECM) in context of academic organizations. The first part makes an introduction to the concepts of ECM and open source software, as means to enhance process management. The second part regards the components of ECM systems and makes an analysis of their potential use in academic institutions. A system architecture based on ECM, by means of which ECM is usefully connected to other systems operating in educational establishments is proposed. A case study, discussing the implementation of an open source ECM in a large Romanian university, showing its efficacy and focusing on features related to document workflow, is analyzed.

Suggested Citation

  • Maican, Catalin & Lixandroiu, Radu, 2016. "A system architecture based on open source enterprise content management systems for supporting educational institutions," International Journal of Information Management, Elsevier, vol. 36(2), pages 207-214.
    • Handle: RePEc:eee:ininma:v:36:y:2016:i:2:p:207-214
    DOI: 10.1016/j.ijinfomgt.2015.11.003
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    References listed on IDEAS

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    1. Sven Laumer & Daniel Beimborn & Christian Maier & Christoph Weinert, 2013. "Enterprise Content Management," Business & Information Systems Engineering: The International Journal of WIRTSCHAFTSINFORMATIK, Springer;Gesellschaft für Informatik e.V. (GI), vol. 5(6), pages 449-452, December.
    2. Melchor-Ferrer, Elias & Buendía-Carrillo, Dionisio, 2014. "Financial information management for university departments, using open-source software," International Journal of Information Management, Elsevier, vol. 34(2), pages 191-199.
    3. Hullavarad, Shiva & O’Hare, Russell & Roy, Ashok K., 2015. "Enterprise Content Management solutions—Roadmap strategy and implementation challenges," International Journal of Information Management, Elsevier, vol. 35(2), pages 260-265.
    4. Jan Brocke & Lars Mathiassen & Michael Rosemann, 2014. "Business Process Management," Business & Information Systems Engineering: The International Journal of WIRTSCHAFTSINFORMATIK, Springer;Gesellschaft für Informatik e.V. (GI), vol. 6(4), pages 189-189, August.
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    Cited by:

    1. Jallow, Abdou Karim & Demian, Peter & Anumba, Chimay J. & Baldwin, Andrew N., 2017. "An enterprise architecture framework for electronic requirements information management," International Journal of Information Management, Elsevier, vol. 37(5), pages 455-472.
    2. Lee, Saerom & Baek, Hyunmi & Jahng, Jungjoo, 2017. "Governance strategies for open collaboration: Focusing on resource allocation in open source software development organizations," International Journal of Information Management, Elsevier, vol. 37(5), pages 431-437.

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